In a previous life I ran an IT department for the regional headquarters of a large nonprofit organization. I talked about how a big pain point for my department was dealing with printers in an article I wrote recently (and how HP MPS would have been a great help), but today I want to talk about how IT departments can easily secure the army of printers they are tasked with maintaining.
Keeping printers running smoothly for an organization with employees in the 150-1,000 range in one thing; doing it securely is an entirely different animal. Printers host an enormous amount of potentially sensitive data: strategic documents and information flow through them in both digital and physical forms. Someone could infiltrate a building and steal that information, sure, but that should probably be (and probably is) the least of your worries.
More concerning is the network data along with the access control and authentication which leave your organizations entire network exposed (printers and anything else connected to your networks). You definitely don’t want to leave any open entry points for hackers to insert malware and viruses and you also don’t want to allow anyone to walk up to a printer and exploit permissions.
Okay… I ...