7 Secrets to Managing Large-Scale Projects with Project Management Software

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In the old days, a project manager stood as the front man in every communication related to a  project and this decreased his productivity and limited the abilities of team members. However, these days, project management has become simpler with the new wave of online project management tools that make collaboration between project manager and team members more efficient. Regardless of how small or large your project is, you can use a cloud-based project management software  such as Wrike to keep track of your project and your resources.

Just as there are various product management tools, there is also a large variety of software for project management ranging from the simplest online scheduling solution (e.g. Google Calendar) to full-fledged tools with a Gantt chart online and even an iOS or Android project management app.

But when running large-scale projects, you will definitely need an enterprise-grade project and task management tool to make sure that the project runs well and the team can collaborate to get the job done. At the enterprise level, projects may include many team members or entire cross-functional departments, ranging from a handful to thousands of users. And your chosen tool better be ready to scale.

If you are looking to manage enterprise projects, here are seven practical secrets for successfully engaging in large-scale project management:

Enterprise-grade security

Your data is important. Your customer data even more so. By utilizing proven solutions such as Wrike, you are guaranteed the protection of all your data and project information.  All data is encrypted, and can only be accessed by authorized members who are part of user groups and who have passwords as authority.

Enhanced analytics

The best solutions offer an effective view of the workload of team members as well as their performance. Wrike is no exception. To attain the expected outcomes from the project, you must describe and document everything that needs to be delivered upon completion along with team members and stakeholders.  To ensure everything is realistic, you can invite team members to discuss the tasks in comments. 

You can then create timelines for every project and map out all tasks in sequence, based on the order of connection, and which communicates to every team member what must be completed and when.   This makes it easier to manage the workload of individuals and teams, because the tool indicates special details on the progress, using the custom report builder.

Efficiency in scheduling and planning

Wrike allows you to define how to achieve the objectives of a project. Based on those goals and all  outlined deliverables, building project schedules is easy and can be done by any team member. The large-scale project management tool makes planning clearer, and visibility into all resources helps make budget decisions easier. Instead of scheduling face-to-face meetings to discuss issues, comments and feedback can be generated within actual tasks, with stakeholders no longer needing to refer to long-forgotten email attachments. 

Instant communication

Wrike software offers instant, real-time updates and communication on what is happening within a project; hence every individual in the project team gets the same updates that others see.  You can easily delegate tasks or inform team members about new responsibilities. This, in turn helps them  own their tasks and become more accountable without wasting time in back-and-forth emails or in-person status meetings.

Easier tracking and reporting

After you agree on the plan and begin executing, a cloud-based project management software like Wrike makes it easier to monitor the progress continuously and compare it with the plans.  For efficiency, instead of holding meetings with team members to ask them for their progress updates —which decreases productivity— all stakeholders can simply monitor a customized dashboard to tell them what data they need. 

Increased productivity

Changes are inevitable in every project.  With an enterprise project management tool, you can quickly modify the scope and deliverables of a project, if changes are agreed upon and make it past the change control process. Similarly, you can update and assign tasks to team members, and remind them of their duties and milestones within seconds. Regular updates help improve the productivity of team members, and avoid hindering the progress of other related projects.

Granular personalization

Management of the project becomes easier, through customizing all aspects of the Wrike application — from custom fields to custom workflows to custom dashboards. This flexibility makes it easy for each stakeholder to personalize the data or views that he or she needs to access.  Besides, you can connect Wrike with a host of other work tools that you might already use, such as Google Apps, Dropbox, Salesforce.com and many more apps.

Editor’s note: this is a sponsored article. 

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